Managers may even threaten to quit! var currentUrl = window.location.href.toLowerCase(); The following are tips to consider when writing a training request letter: Show your appreciation for your company in the letter. You might add that although you have the same number of employees, your workload has increased significantly. Increasing staff size in the HR department is never an easy sell. Sub: Request to Appoint a New Employee. -BCEmployee Handbook Template We're paying close to that right now in overtime. letter requesting staff workovertime how to write a letter requesting for a overtime allowance for my security his normal Still, she had to do her due diligence and create a proper job description prior to hiring a well-rounded HR generalist. How to Clarify Job Responsibilities With Bosses, How to Write a Short Report to the General Manager, Tech Republic: A Roadmap for Asking for More Headcount, How to Answer "How Will You Make an Immediate Impact" in an Interview. Im dealing with a situation right now where I have a team of about 30 technical professionals who are burdened by a lot of admin work (filling out forms, tracking data, uploading files to servers for our customers, etc.) Please purchase a SHRM membership before saving bookmarks. Here are some tips for persuading your manager to get some help in the form of another full- or part-time hire. Within six months, she established an employee benefits program and hired 29 people. There are also costs to recruit, train and onboard employees, which depend on the time and wages of human resources team members engaged in the hiring process. Thank you, Thanks for the comment Interesting, yet very common situation. After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. Canada For customer satisfaction, smoother and better service, and positive impact on the employees, I request you to look into this matter and consider my justification by reviewing the flow sheets and investment sheet that has been enclosed with the letter. Legislation, COVID-19, HR. I hope these help! Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. Other details have been attached. Employees who want to advance their careers and commit to eLearning should submit a letter to request training to their employer that clearly states their goals. Justifying the Requirement of Additional Staff for Outbreak of Workload in the KYEL Construction Project-20XX Contract no. How can you explain and justify the improvement in quality? We require more people to work as representatives because there has been a reduction in the productivity of currently working representatives because of the workload. If hiring additional staff means you will step into a management role, prove that you're ready for the responsibility and discuss what the changes in your job duties what mean. Q: Are those good enough reasons to bring in the help? Getting to Yes is packed with strategies and tips for negotiating a deal. If possible, you could offer your assistance with interviewing candidates to ensure the right person is hired. Regards, Tim G. Editor The Managers Resource Handbook. For example, you might not be able to meet deadlines, handle customer complaints or fill orders on time. Can the additional headcount be a temporary expense? 625 0 obj <>/Filter/FlateDecode/ID[<73CCF6576B40D343A6C0BE47C70C86F5>]/Index[588 66]/Info 587 0 R/Length 142/Prev 354194/Root 589 0 R/Size 654/Type/XRef/W[1 3 1]>>stream Determine what kind of value the position sought can bring to the company, says Don Herrmann, SHRM-SCP, founder and president of Herrmann Advantage Consulting in Appleton, Wis. When the value of the position can be shown to be, on average, two times the annual wages for that position, then its time to bring on a staffer.. I appeal to say that we require an additional workforce to accomplish the tasks in the lieu of KYEL Construction Project-20XX. Something you might want to consider is putting together a current state versus future state comparison, the difference being the added copywriter. Id avoid the they deserve benefits discussion, that wont get the conversation very far. If youre getting crushed by the workload as a solo HR practitioner, it might be time to grow from a department of one to a department of two. Along with a high-level summary of the issues and proposed solutions, include a cost-benefit analysis that shows the direct and indirect costs associated with keeping the status quo compared to those that would be incurred by adding the staffer. This little book packs a big punch when it comes to improving how you serve your customers. After all, their team was very busy and they could really use some more people. In my business, for instance, we have a measurement for % on-time and first-pass to evaluate the quality and timeliness of the work we outsource. Factors such as company growth, increased revenue, expansion into new markets and employee attrition also can require additional staff. Before we can talk about adding staff, we need to understand (and acknowledge) why its a big deal. 1. If you are hiring above the Lower Band, provide justification here. For Faculty Hires: Please provide a 1-2 line summary of your request, include your Pre-Hire and/or Hire . We are actually working on something now that we hope to be released this fall. To write a Sample Justification Letter to Hire a New Employee, follow the steps below: Haven't found the sample you're looking for? $('.container-footer').first().hide(); How can you justify an increase in staff? Describe how each of the requested employees will enable your department to complete work on schedule. The MRH ProGuide: Interviewing, Hiring and Onboarding New Employees will help you stabilize, streamline and enhance the overall recruiting campaigns in your organization. You might have competent staff, but not enough. Leviticus has a journalism degree from Lock Haven University, has written for Nonprofit Management Report, Volunteer Management Report and Healthy Pet, and has worked in the healthcare field. I had never thought about it in those terms, but it was completely true. They did though, tell me I could hire a temp. Below is a sample letter was written by an employee to his boss in order to ask for more staff: Subject: Justification for supplementary staff. Succession Planning could this person take more responsibility and grow? Let us know how it goes. Close with your name, job title, and department. Making the business case involves pulling together all the information you collected, specifying the problem and describing how adding the new position will help improve the situation. If you are truly struggling with your staff size and legitimately need to increase to handle the workload, consider collecting the employees time. Deadline has to be met and things are not going the way there were planned. To help with the hiring process, provide the job description and qualifications necessary for applicants. Career counselor Anna Ranieri, Ph.D. offers advice when asking to advance to a leadership position, recommending the use of statements like: He suggested that I spend time collecting data to justify my reasoning. It'll create a mini business case andincrease their business acumen & critical thinking when justifying additional staff. Sample Justification Letter for Additional Staff. SAMPLE LETTER REQUESTING ADDITIONAL STAFF NEED SAMPLE. } The new advertising campaign has already brought in an additional $250,000 since September, which is more than enough to cover the cost of 30 half-time seasonal employees working at minimum wage for a three month period. My colleague told me to look at the situation from the other side of the table. During budget setting season, ask hiring managers who ask for additional headcount to present their business case at yoursenior management's final budget meeting. Avoid guessing when it comes to requesting additional staff. When Request is Needed Evidence for Need Supporting Documentation Parity (HRS Code new employees at higher 041) le Sample Justification Wording For Faculty, see: https://provost.wisc. Your session has expired. I was wondering if you could lend guidance on other data to collect besides work hours? However, the 20% value is arbitrary; you could certainly use a number you feel is more appropriate. Employee Headcount Justification Template How to Justify Adding Staff Free Downloadable Template. 3. The HR team researched the company's needs, assessed the current labor market and estimated the overall cost for the additional employees. Explain that increasing staff levels will allow your company to ramp up production or provide additional services. The letter will communicate the urgency of doing this. No magic formula or hocus pocus. Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. Many organizations base hiring decisions on cost, so your proposal's budget section should describe the costs and the basis for your projections. The costs associated with an unnecessary hire go well beyond the salary of thenew hire--they include recruiting costs, learning curve, and staff time to interview and train. Provide details of your plans for covering the expenses of new employees, such as relying on increased profits to cover staffing costs. Ask astakeholderwith a healthy respect for the bottom line (for example, an investor) to vet all requests for new hires outside of the budgeting process. If your request is denied, the representative will receive an email detailing the reason for the denial. V6J 1M8, 1321 Upland Drive . Hiring unnecessarilyis one of the costliest mistakes a manager can make. While hiring must be carefully controlled, it does not need to be impossible. Often, the person responsible for HR is doing work thats not really HRs role, Herrmann says. Start the proposal by explaining and specifying the number of employees that you require for the department. All information is provided in good faith, however, we make no representation or warranty of any kind regarding its accuracy, validity, reliability, or completeness. [/ezcol_2third] [ezcol_1third_end], Format: .zip File (PDF Guide; Excel Templates). Before you start writing the letter, make sure you have a way to define the position you're outlining. TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site. For example, averaging employee tenure is a simple calculation: For some departments, you might want to examine individual employee tenure to estimate attrition numbers. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. Focus on the impact. Thank you. Here are some examples of the data needed to make your case: Herrmann says its also a good idea to work with other business managers to document how adding another HR professional will help them, too. I enjoyed your article and it provides good advise on how to address the problem of staffing. However, if you think that you are already having a surplus budget, mention it in the letter. Pay attention to timing. Next time one of your managers asks for additional headcount because Suzy TeamMember feels overworked and is threatening to quit, ask the managerto review the Position Justification Form andcreate a business case to back up their request with a tangible well-thought-out value-add justification. Each of the costliest mistakes a manager can quickly identify what is being requested and why %! Busy and they could really use some more people i had never thought about it in the HR team the! 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